Administration jobs in Geneva

What you would do

• Welcome clients.
• Answer and direct telephone calls.
• Manage and prepare conference rooms.
• Participate in organizing internal and client meetings and events.
• Receive and process mail and deliveries.
• Provide occasional support to administrative teams and lawyers.

Skills

What you would do

• Monitor absences, leave, illness, maternity, and family allowances.
• Assist and monitor employment contracts, amendments, and HR documents.
• Request work/residence permits.
• Manage payroll and social aspects.
• Monitor social mutations (IJM & LPP).
• Control and guarantee accuracy of withholding tax deductions.

Skills

What you would do

• Protect and conserve buildings and sites of historical, artistic, scientific or educational interest.
• Supervise heritage works and advise offices, departments, project owners and architects.
• Develop and evolve heritage conservation and protection policy.
• Strengthen knowledge of heritage and integrate it into territorial projects.
• Represent the canton in the Swiss Conference of Cantonal Conservators and its French-speaking counterpart.
• Participate in the revision of the Commission for Monuments, Nature and Sites.

Skills

What you would do

• Support the well-being and social and/or professional integration of people with disabilities or in professional/social difficulty.
• Deliver socio-educational activities within a social establishment.
• Contribute to the integration objectives of the establishment.

Skills

What you would do

• Assume overall responsibility for the two cantonal funds and contribute to their strategic orientations.
• Represent the funds before their partners, authorities, and compensation funds.
• Anticipate economic, social, regulatory, and financial evolutions and prepare proposals ensuring long-term balance of the regimes, including contribution rate setting.
• Submit the reserve investment strategy to the Boards of Directors and ensure its implementation, monitoring reporting, performance, and risk levels.
• Manage financial and administrative piloting of the funds, including risk management, internal control system, budgetary and accounting monitoring, and legislative compliance.
• Lead complex dossiers in compliance with institutional balances.

Skills

What you would do

• Manage a portfolio of rental properties in Geneva, including tenant relations, lease administration, and portfolio evolution.
• Handle lease files autonomously, draft correspondence, and use Quorum and standard IT tools (Word, Excel, Outlook) for day-to-day property management operations.

Skills

What you would do

• Ensure physical and telephone reception of the group.
• Manage and follow up outgoing mail (scanning, postage).
• Cover reception duties in the receptionist's absence, including incoming mail (scanning, sorting, distribution).
• Prepare and organize meeting rooms.
• Organize filing and archiving of files.
• Manage the economat and supply orders.

Skills

What you would do

• Prepare documentation for client meetings and business trips for relationship managers.
• Handle and monitor stock exchange orders, forex transactions, fiduciary relationships, loans, payment orders and credit card applications.
• Provide administrative support to the Relationship Manager and Team Head.
• Assist in AML clarifications and prepare clients KYC and related updates.
• Direct client interaction by phone, email and occasionally in meetings.
• Prepare and monitor account openings, closings and mutations.

Skills

What you would do

• Respond to client requests and questions from the autonomy technology service, mainly elderly people with home safety systems and a small proportion of hearing-impaired clients with light signaling.
• Perform simple, supervised checks of the telealarm safety system at clients' homes, verifying the system is in place, the emergency contact list is relevant, and administrative data is up to date.
• Identify clients most vulnerable to summer heat risks and prepare the summer heatwave device for the following summer.

Skills

What you would do

• Provide administrative, technical and commercial support to Relationship Managers.
• Ensure impeccable follow-up of files with proactivity and independence.
• Execute transfer orders and stock orders, management fees, etc.
• Ensure compliance of documents and justifications.
• Manage risk, compliance and legal follow-up.
• Manage processes related to account opening and closing.

Skills

What you would do

• Automate operational operations and recurring tasks.
• Manage and evolve infrastructure using Infrastructure as Code principles.
• Monitor scheduled treatments and production chains with Control-M.
• Contribute to production of application and technical evolutions in compliance with quality of service requirements.
• Analyze incidents, identify root causes, and implement corrective actions.
• Optimize operational processes to strengthen stability, performance, and maintainability.

Skills

What you would do

• Prepare notarial deeds in the real estate field.
• Support the notary's real estate practice.
• Handle client documentation and file management.
• Assist with commercial and succession notarial matters as needed.

Skills

What you would do

• Manage accounts payable.
• Participate in all invoice recording work in the accounting system.
• Perform a defined part of accounting operations in compliance with procedures.
• Manage the cash register and account for orders.
• Sort mail.
• Perform administrative tasks.

Skills

What you would do

• Assist patients in daily living activities and provide care adapted to their needs and pace.
• Perform medical-technical acts autonomously: vital signs assessment, blood pressure measurement, medication preparation, dressing changes, injections, and blood draws.
• Participate in prevention of hospitalization-related complications (pain, pressure ulcer, fall, infection).
• Help patients prepare for discharge.
• Maintain equipment and furniture.
• Document patient files in the computerized system.

Skills

What you would do

• Carry out a doctoral thesis in a topic related to the expertise of IDESO professors.
• Teach a seminar for the "Quantitative Methods" course (Bachelor, second part).
• Assist Professor Philippe Wanner with the "Demographic Issues in Industrialized Countries" course (Master).
• Assist Professor Matthias Studer with the "Survey Data Analysis" seminar (Master).
• Follow up on students, monitor and correct assessments.
• Participate in correcting exams for the "Thinking about Society" course (Bachelor).

Skills

What you would do

• Assist the sector head and inspection staff with administrative and operational activities, acting in their absence.
• Maintain control follow-up support, file tracking, and deadlines.
• Liaise between the commerce sub-sector and other PCTN sectors.
• Propose updates to administrative procedures.
• Establish sub-sector activity statistics.
• Take and draft minutes of sub-sector meetings.

Skills

What you would do

• Design, deploy, and manage Microsoft 365 solutions (Exchange Online, SharePoint Online, Intune, Teams, OneDrive) and Azure infrastructure.
• Support, maintain, and secure Microsoft 365 environments.
• Collaborate with internal teams, partners, and clients to identify needs and propose solutions.
• Write and maintain technical documentation and procedures.
• Train and assist users in using Microsoft 365 tools.
• Monitor technology trends and best practices.

Skills

What you would do

• Assist the Head of Real Estate Projects in autonomously managing the administrative side of projects.
• Prepare, plan, organize, and follow up on meetings.
• Take minutes under the control of the Head of Real Estate Projects.
• Initiate project-specific documents such as PowerPoint presentations and tables.

Skills

What you would do

• Support the Store Manager in leading and developing the store team to achieve company goals.
• Collaborate with training teams to develop a gold-standard team.
• Establish weekly and monthly objectives for the team.
• Ensure employees present professionally and deliver high-level customer service to maximize sales.
• Ensure merchandise is displayed attractively per visual guidelines.
• Collaborate with store support departments to utilize company resources.

Skills

What you would do

• Supervise detained adults and minors during daily activities (meals, workshops, training, visits, walks) in day and night shifts.
• Apply the dynamic security model through positive, continuous communication, observation, and de-escalation.
• Ensure strict respect of detainees' rights and establishment regulations.
• Collaborate with social workers, security and hearings brigade, police, lawyers, medical staff, and visitors.
• Depending on the establishment, supervise detainees in workshops such as baking, carpentry, painting, green space management, maintenance, or logistics.

Skills