Administration jobs in Zug

What you would do

• Recruit and manage interviews with candidates.
• Place temporary and permanent positions.
• Maintain and actively expand an existing client base.
• Handle further administrative tasks.

Skills

What you would do

• Responsible for the entire personnel administration from entry to exit.
• Advising and supporting employees and managers on all HR matters.
• Creating employment contracts and work certificates.
• Handling payroll and social insurance issues.
• Supporting the recruitment process.
• Participating in the optimization of HR processes and HR projects.

Skills

What you would do

• Expand new business in German-speaking Switzerland with a focus on SMEs.
• Acquire new customers and build long-term relationships.
• Support and expand an existing broker and partner network.
• Identify and process market and acquisition opportunities.
• Advise entrepreneurs and decision-makers on occupational pensions.
• Develop individual pension solutions with specialists.

Skills

What you would do

• Lead a support team of around 6 employees.
• Handle daily customer contact by phone, reception, and email.
• Coordinate and support insurance and pension advisors in all sales processes.
• Process offers and applications independently as part of the administrative hub.
• Ensure professional and personnel leadership of team members.
• Build administrative support for the pension area.

Skills

What you would do

• Provide holistic nursing and care for residents according to their individual needs.
• Ensure care quality according to current standards.
• Accompany and support residents in everyday situations and promote their independence.
• Take over daily responsibilities in the own department.
• Perform medical-technical procedures and document care in the digital nursing system.
• Instruct and support apprentices.

Skills

What you would do

• Dispatch all technical and infrastructural orders.
• Monitor ongoing tickets.
• Serve as contact person for inquiries and problems (customer requests, failures).
• Support maintenance planning.
• Handle appointment management and telephone service.
• Perform general administrative work.

Skills

What you would do

• Assist dentists and specialists during dental treatments.
• Prepare instruments and equipment.
• Maintain patient care standards.
• Support reception and team operations.
• Participate in internal training and events.

Skills

What you would do

• Assist with preparing employment letters, contracts, and HR documentation.
• Maintain and update employee personnel files (electronic and physical).
• Support onboarding by preparing new hire documentation and orientation materials.
• Assist with offboarding documentation and record archiving.
• Respond to routine employee HR inquiries and support leave, attendance, and HR administrative processes.
• Prepare HR reports, spreadsheets, and administrative trackers.

Skills

What you would do

• Prepare goods.
• Operate the cash register.
• Bake bread in the panetteria.
• Support customers.
• Clean the branch.
• Assist with incidental tasks.

Skills

What you would do

• Welcome children and their families in a respectful and benevolent manner.
• Ensure the safety and psychological, emotional, and physical well-being of the child.
• Act as a duty of alert for any violations of safety and benevolence rules, with a duty of prevention and protection of the child.
• Collaborate and communicate actively with site management and the entire educational team.
• Exchange observations with the educational team.
• Participate in creating a pleasant work environment in line with Babilou group values.

Skills

What you would do

• Complete a 4-year IT apprenticeship combining vocational school lessons (1–2 days per week) with practical training in application development.
• Rotate through 6 different departments to deepen learned skills.
• Learn to program websites, operate and maintain networks, and handle servers and PCs professionally.

Skills

What you would do

• Handle all administrative work including creating rental agreements, apartment acceptances and handovers, arranging repairs, liaising with caretakers and tenants, member administration, minute-taking, preparing the annual report, organizational tasks, and managing the website.
• In a second step, take over accounting with an increased workload.

Skills

What you would do

• Support B2B customers, Export Manager, Sales Representative, and Distributors with inside sales support in Mainland Europe.
• Check, record, process, and monitor customer orders (electronic, telephone, and written).
• Coordinate logo business orders in Mainland Europe.
• Process returns, credit notes, and incorrect deliveries.
• Cooperate with logistics partners and monitor timely delivery.
• Provide customer sales advice including order and delivery statistics, availability, and product information.

Skills

What you would do

• Organize and coordinate daily administrative business and act as central point of contact for internal organizational concerns.
• Ensure smooth information flow between management, administration, sales, shops, and other internal departments.
• Coordinate the telephone switchboard, mail, and incoming/outgoing shipments.
• Process warehouse and operational orders and coordinate purchasing.
• Monitor consumption and packaging materials and place timely reorders.
• Record incoming goods and maintain master data (articles, customers, suppliers).

Skills

What you would do

• Support accounting and invoicing.
• Learn internal workflows of the trust sector.
• Participate in customer meetings and communicate with customers by phone and email.
• Handle general administrative tasks such as mail processing and telephone service.
• Support the sales process in organization and execution.

Skills

What you would do

• Provide day-to-day administrative support to the Managing Director.
• Coordinate meetings including agendas, materials, presentations, and follow-up actions.
• Liaise with banks, trustees, lawyers, tax advisors, and service providers.
• Prepare correspondence, reports, presentations, and business documentation.
• Track action items.
• Provide concierge services to principals and their families, including travel, accommodations, and reservations.

Skills

What you would do

• Manage the share register including daily processing, trading, employee shares, correspondence, and deposit management.
• Organize the annual general meeting from invitation dispatch to attendance control and balance sheet media conference.
• Support the CFO and Finance & Services with administrative and organizational tasks such as appointment coordination, meeting preparation, event organization, digital filing, and report revision.

Skills

What you would do

• Independently manage financial accounting for national and international companies, trusts, and mandates.
• Manage accounts receivable and payable and process payment transactions.
• Prepare interim and annual financial statements, reports, budgets, and consolidations.
• Prepare and submit VAT returns in Switzerland and abroad.
• Prepare tax returns for natural and legal persons.
• Review tax assessments and tax invoices.

Skills

What you would do

• Answer emails and book meetings for the CEO.
• Take notes and support meeting efficiency.
• Attend meetings with top-level government representatives and global leaders.
• Manage confidentiality and professional representation of the organization.
• Organize the CEO's schedule and private life to match their 24/7 demands.

Skills

What you would do

• Lead the Integration & Case Management department (~50 employees) in personnel, organizational, professional, and financial matters.
• Develop asylum and refugee affairs in canton Zug, including processes and knowledge management.
• Manage social counseling and legally compliant economic social assistance implementation with team leaders.
• Promote professional integration of refugees and develop innovative concepts.
• Plan, control, and ensure quality of business processes.
• Implement and shape the Cantonal Integration Program (KIP) in asylum and refugee affairs.

Skills